This 5 step guide form may guide you while writing a job description.  This form is not inclusive and other pertinent information based on the job position and company may need to be added.  Our completed job descriptions include all the 5 important steps shown below, and are detailed and perfected for your use.  If you would like to save time and view a completed job description, please click here. 

Step 1. Identify employment status and related information.  

1.      What is the job title? ____________________________

2.      What department is this position in? ________________________________

3.      Who is this employee’s supervisor? ­­­______________________________

4.      What is the employee’s FLSA (Fair Labor Standard Act) status? (Exempt/Non-Exempt) __________________

5.      What is the employment status? (Regular, Full-time, Part-time, Intern, Temporary) _______________________

6.      What are the work hours of this position? ______________________

7.      Identify the approval supervisor and approval date of job description. _______________________________________

Step 2. Identify the main objective of this position and the main purpose of the existence of such a position within the company. (One paragraph that summarizes the essential functions of the job position.)  

1.      Why does the company have such a position? __________________________________________________________________

2.      What is the main goal and purpose of having such a position? __________________________________________________________________

3.      What is the main responsibility or goal of an employee in this position? __________________________________________________________________

Step 3. Identify the main responsibilities and essential functions (at least 8) of the job position in order of importance.  

1.      __________________________________________________________________

2.      __________________________________________________________________

3.      __________________________________________________________________

4.      __________________________________________________________________

5.      __________________________________________________________________

6.      __________________________________________________________________

7.      __________________________________________________________________

8.      __________________________________________________________________

9.      Employee is expected to carry out all other job-related activities as requested by his/her supervisor.  

Step 4. Identify any other crucial job elements.  (Include required physical and mental ability.)  

1.      State language proficiency. ___________________________________________

2.      Is this a supervisory position or will the employee have supervisory responsibilities? If yes, explain duties and responsibilities. _______________________________________________________________

3.      Does this person have access to important or confidential information?  If yes, should they sign a Non-Disclosure Agreement Form? ____________________________________________________________

4.      What type of physical activity does this position require? (Example: how much walking, moving, lifting, pushing, reaching, standing is required.) ____________________________________________________________

5.      What type of mental ability does this position require? ____________________________________________________________

6.      What kinds of special skills/knowledge does position require? (Example: Computer skills, communication skills, typing skills.) _____________________________________________________________

7.      Does this position require a degree or a certificate of any kind? If yes, please specify. ______________________________________________________

8.      What type or how many years of experience are necessary for this position? ____________________________________________________________

Step 5. Identify work environment.  

1.      Is the work environment noisy or quiet? ________________________________________________________________

2.      How are the work environment temperatures? ________________________________________________________________

3.      State any other pertinent factors of the work environment. _______________________________________________________________

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